Chair – Shannon Tindall

Secretary – Kim Blackburn

Treasurer – Shawn Blackburn

Meeting minutes

Attendance:
Shannon Tindall – parent
Kim Blackburn – parent
Shawn Blackburn – parent
Jennifer Brown – School representative
Bill Thompson – Principal

Welcome presentation – Bill Thompson
Purpose of school council
Composition of school council
Meeting norms
Conflict of interest awareness
Minimum 4 meetings a year
Role of Chair / Co-Chair
Role of parent representatives
How to vote using Robert’s Rules of Order

Elections – Shannon Tindall – Chair
Kim Blackburn – Secretary
Shawn Blackburn – Treasurer

Principal’s report
Staff / grade composition
131 students in 6 classrooms
Library open after Thanksgiving
Portable HEPA filters in Kindergarten and various rooms
Combined recess cohorts (upper floor and lower floor)
Playgrounds are open
QVPS is a “focus” school – increased allocated human and financial resources towards students achievement.

Motion for funds raised
– In the event that funds raised exceed the cost, the extra funds must be accounted for either towards a refund for parents or towards a fundraising goal. Motion for funds raised up to and including $4.99 per student involved in the fundraising be placed in an account to be used towards school council fundraising goals. Money raised in excess of $5.00 per student involved in the fundraising must be refunded to each student.
– Motion made in favour – Shannon, Motion second by Kim and Shawn.

Topic – QVPS school council will include a student representative.
– Motion made in favour – Shannon, Motion second by Kim. Motion carried

School Council funds – update – Jen Brown
– School Council currently has $2976.26 balance

Topic – We are short one classroom webcam. We would like the School Council to pay for one.
– Motion made in favour – Shawn, Motion second by Kim – Motion carried.
Item of discussion – Fundraising.
– School needs to develop a firm goal for fundraising. Bill to consult staff re: school needs and discuss at next meeting.
– Little Caesars fundraising is ready to launch.
– Historically there has been a community fun fair – difficulties re: COVID policies
– Virtual Toronto Zoo visit – suggested by Shawn
– Spirit wear is in demand – Jen and Bill to explore for next meeting

Motion to discuss goals at next council meeting made by Shawn. Second by Kim. Motion
carried.

Next meeting is on November 8th at 6:00 PM over Google Meet

Motion to adjourn – Shannon. Second by Kim

Attendance
Shannon Tindall-parent
Kim Blackburn-parent
Shawn Blackburn-parent
Danielle Taylor-parent
Jennifer Brown-school representative
Bill Thompson-Principal

Approval of Minutes and Agenda
Motion made in favour by Shannon
Motion seconded by Kim
Motion carried

Business arising from the minutes
-Fundraising Goal
→School staff input received-School Improvement Plan-Resources with cultural representation (equity and inclusion) ie. cultural leader talks, books and learning opportunities (trips, presentations, puppet shows etc.)
→Current funds available $2937.45
→Motion made in favour of $1500.00 designated to books and $1000.00 designated to learning opportunities that support cultural representation by Shannon
Motion seconded by Kim
Motion carried

-Fundraising Schedule
→Shannon-Little Caesars fundraising campaign will begin in a couple of weeks
→Will run for approximately 2 weeks
→Pick up will be outside which will assist in keeping products cold
→Volunteers will be needed

Student Report (Amelia)
Video created by Amelia (absent) shared by Bill
3 student led requests:
1-Holiday Market-$.25 sale with Covid protocols in place approved by Health Unit-Student led event
2-Winter Olympics
3-House League Sports

School Report (Jen)
Nothing to report

Principal Report (Bill)
→Close to 140 students now
→Literacy goals in phonetic and phonemic awareness
→720 books to take home to enable parents to participate
→Remembrance Day- Virtual assembly
→Gymnasium-renovations underway-air vents, A/C and library

Report from the Chair (Shannon)
Nothing to report

Treasurer Report (Shawn)
Nothing to report

Items for discussion from parent representatives
No items brought up or discussed

Set next meeting date
Set for Monday, January 10, 2022 over Google Meet

Motion to adjourn by Shannon
Seconded by Kim
Motion carried

Attendance
Bill Thompson-Principal
Jennifer Brown-School Representative
Danielle Taylor-Parent
Shawn Blackburn-Parent
Kim Blackburn-Parent

Approval of Minutes and Agenda

Approved by all in attendance

Business Arising from the Minutes
-Little Caesar’s Fundraiser
→Bill thanked Danielle for helping distribute the kits on pick up day!
→$906.00 was raised ($2073.00-1167.00)

-Holiday Market
→Bill showed a video that was created to showcase the Holiday Market in action and to see that the student’s voices were heard
→Donations came from friends and family of staff, St. Paul’s Church, Adventist Church and Cambridge Street United Church. Thank you letters will be sent out.

Student Report (Amelia)

Absent

School Report (Jen)

Nothing to report

Principal Report (Bill)

→Updates on returning to school in person will be forwarded to families as soon as the information has been shared by the Ministry of Education/TLDSB
→The Return to School Plan is constantly changing. Hepa filters are in place throughout the school. Cohorting will continue during the day. Masks will be mandatory as they were before the holidays. At recess, classes will be separated by cohorts.
→The home reading program is ready to go once in person classes return.
→Robert’s cancer cut raised $736.40. Bill showed a photo. Congratulations!

Report from the Chair (Shannon)
Absent

Treasurer Report (Shawn)
→A spring fundraiser was discussed and deferred until February. Most likely a food related fundraiser with a Spring/Summer menu in mind.
→Jen suggested a Kodiak apparel fundraiser which could begin ASAP. She will send out information regarding pricing and timelines.
→Account balance is currently $3843.45

Items for Discussion from Parent Representatives
→Danielle requested information on how to approach technical issues with QVPS
Chromebooks being used for online learning at home. Jen advised that she can be contacted and will address any technology issues that arise.

Set Next Meeting Date
Next meeting is scheduled for Monday, February 28, 2022.
Meeting adjourned.

Attendance
Bill Thompson-Principal
Jennifer Brown-School Representative
Danielle Taylor-Parent
Shawn Blackburn-Parent
Kim Blackburn-Parent

Approval of Minutes and Agenda
Approved by all in attendance

Business Arising from the Minutes
-Spring Fundraiser- It was agreed that Little Caesar’s Pizza kits were a big success, an easy to
run fundraiser and received great interest from family and friends. Bill will contact Little
Caesar’s to set up another fundraiser for the Spring.
Update: Final order on Monday, April 11th
Delivery on Wednesday, April 27th
They will be sending new brochures, as they’ve added a new product.
The dates have been added to Queen Victoria Public School calendar.

Student Report (Amelia)
Absent

School Report (Jen)
-Kodiak apparel-Order has been placed with Sportsline and a turnaround of 4 to 5 weeks is
expected. The number of orders received was less than anticipated. It was discussed that the
cost of the apparel may have been a deterrent for some families.
-Boston Pizza hot lunch-will begin at the end of March replacing Popeyes

Principal Report (Bill)
-QVPS Home reading program has begun. Children will be rewarded with smoothies from Fresh
Fuel as part of the program to encourage and motivate participation.
To date, QVPS has accessed $9000 from the TLDSB Feed All Four to assist families with
various needs that they may have. https://www.tldsb.ca/feedallfour/
-Grade 3 and 6 mid year assessments underway
-Responsive Reading Program is presenting to the board March 1, 2022
-Virtual announcements have started. The link is on the QVPS website and takes you to the
YouTube channel where you can view current and previous daily announcements. Students will
be taking over the role as of March 1, 2022. The hope is that this will encourage student/parent
engagement particularly at this time when parents are unable to enter the school.
-The province is starting to open up, which brings with it the possibility of class field trips.

Plan A– End of year trips will be planned if possible, considering COVID policies and
procedures. Aim is for June 23rd. It was agreed that school council would fund all
transportation fees so that families would only have to cover expenses for the trip destination.
Jen will get an estimate of the cost associated with this.

Plan B– If year end trips are not possible due to COVID policies and procedures, an experiential
learning experience will take place at the school. Bill has contacted Nationwide Lacrosse and
booked them for two full-day sessions at QVPS – June 15th and 16th, with the mutual
understanding that if visitors aren’t able to access TLDSB schools by June, this program won’t
be able to run. Bill is currently working on acquiring funding to help supplement the cost.

-Hot lunch program-Big thank you and appreciation to Ms. Brown and Ms. Tomlinson for their
hard work in making this program a success!
-Kindergarten graduation photos will be taking place this year.

Report from the Chair (Shannon)
Absent

Treasurer Report (Shawn)
Account balance is currently $3,468.97 after $374.48 paid out for TLDSB scholastic literacy
fundraising on February 11, 2022.

Items for Discussion from Parent Representatives
N/A

Set Next Meeting Date

Next meeting date is set for March 28, 2022.

Motion to adjourn by Shawn. Seconded by Danielle.

Attendance
Bill Thompson-Principal
Jennifer Brown-School Representative
Danielle Taylor-Parent
Shawn Blackburn-Parent-Treasurer
Shannon Tindall-Parent-Chair

Approval of Minutes and Agenda
Minutes approved. 1st Shannon 2nd Jennifer

Business Arising from the Minutes
N/A

Student Report (Amelia)
Nothing new to report. Students are enjoying seeing each other’s faces without masks.

School Report (Jen)
– Grade 6 graduation photos and SK photos have been taken.
-Kodiak gear is in! They will be handed out by Wednesday.
-YouTube announcements have been very welcomed.

Principal Report (Bill)
-The removal of the mask mandate was a big step. Most children have handled it well. Some children have taken a bit longer to adjust. Staff will keep routines going and slowly adjust.
-Community partners are now able to enter the school.
-There is a new robot available (Milo) for autistic kids to use to learn about social interactions and to learn to understand emotions.
-We are trying to re-engage the population and increase attendance. We are in the process of planning intramurals as early as next week in hopes of increasing engagement.
-Staff are exploring a plan for graduation. There will be a celebration.
-Home reading program has been very successful!

Report from the Chair (Shannon)
Nothing to report. Apologies for missing the previous meeting.

Treasurer Report (Shawn)
-Council has a large amount of funds to spend before the end of the year. Remaining funds can be carried over to next year.
-There are approximately 120 pieces of technology available. 80 pieces are expected to be
replaced. The school is working with the board to find a solution.
-Little Caesar’s funds will be coming in soon as well.

Fundraising
-We want to bring back the book fair. (normally in December) This is all done through Scholastic and no council funds are required.
-Fun Fair? This would require parent volunteers to accomplish. The idea of starting to plan for an event in September was discussed to give more time. This would allow a year to plan and spread out the work. Motion for next school year by Jen 2nd Shannon
-The possibility of applying for the Parent Engagement Grant ($500) and/or the Parents Reaching Out (PRO) Grant were discussed.
*Update: We will have $500 available to us for the Parent Reaching Out grant
-Jimmy Chapman is available in June (8th and 15th). Motion by Danielle to book this event 2nd by Shannon
*Update: Jen has booked Mr. Chapman’s breakdancing for June 8th and June 15th
-Lacrosse is still on reserve ($1356.00)
-The end of the year trip is good to go! No current limitations from COVID 19 to contend with. Buses have been reserved. Just waiting to hear a quote on pricing to determine the full cost. In 2019, buses cost $250.00 each. The expectation is that this cost will be significantly increased. The allocation will be $300 per class (4-5 buses) with the destination being Riverview Park and Zoo in Peterborough which has free admission. Parent volunteers will be needed and will need to get Police Record Checks completed ASAP.
-Request for intramural equipment ($200): Motion by Shawn, 2nd by Danielle
– A Kernels fundraiser was discussed with unanimous agreement. Maybe early June? Danielle will look into it. The funds raised could be used for Jimmy Chapman possibly. Another possible use that was brought up was to allocate funds to provide materials to church groups to knit winter gear for students (hats, mittens, scarves).

Items for Discussion from Parent Representatives
N/A

Set Next Meeting Date
Next meeting date is set for Monday, April 25, 2022.
Motion to adjourn. Meeting ended at 7:25pm.

Attendance

Bill Thompson-Principal
Danielle Taylor-Parent
Shawn Blackburn-Parent-Treasurer
Kim Blackburn-Parent-Secretary

Approval of Minutes and Agenda

Minutes approved. 1st Shawn 2nd Danielle

Business Arising from the Minutes

– Kernels fundraiser will begin soon! Order forms and information will hopefully go home next week. There is a one week turn around for orders to be available for pick up. Due date to be determined. The class that sells the most popcorn will win a popcorn party for their classroom ($20 cost from funds raised)!

– It was decided that the funds raised would go towards a “technology fund” where the funds can be used for classroom technology purchases. Items of particular need are headphones for classroom use. The cost is approximately $22.99 each. Money toward a Kindergarten SMARTboard is another area of need (cost approximately $5000-$7000). It is beginning to fail.

– We have $500 to use as a school for parent engagement activities through the Parent Engagement Grant. The idea of having families visit the school for an outdoor mingle/June open house was discussed. Parents would be invited to the school for a tour provided by Grade 6 students and some refreshments. This would be a very welcome activity since parents have been unable to visit the school for some time. The week of the Book Fair (June 6th to 9th) was decided as a timeframe for the event. Shawn and Kim will make purchases.

Student Report (Amelia)

Nothing new to report.

School Report (Jen)

Absent

Principal Report (Bill)

– Track and field is coming up on June 16th at Central Senior School

– EQAO is coming up soon as well.

– Nationwide Lacrosse scheduled for June 16th has been officially cancelled

– Book Fair is coming up June 6th to 9th

Report from the Chair (Shannon)

Absent

Treasurer Report (Shawn)

– The School Council account has $3757.00.

– The Little Caesars fundraiser raised $684.00 to add to that total.

– Last council meeting, $300 per class was allocated towards transportation for end of the year trips.

– Transportation for the Grade 3-6 Highland Cinemas Trip June 23rd=$684.92

– Transportation for the Grade K-2 Peterborough Zoo Trip June 22nd=$551.22

– Nutrition Funding will be used to pay for healthy foods to bring to Peterborough. Shawn and Kim will take on purchases for this trip.

– Jimmy Chapman is booked for June 8th and 15th=allocated $840 + HST

– Intramural equipment allocation=$200

– Money for books purchased that feature cultural representation has not been taken out of the Council budget total yet.

Fundraising

Ideas for future purchases:

– Outdoor basketball nets

– Repainting of the lines on the asphalt (Bill spoke with the facility department and the repair locations to the asphalt will not impact where the lines would be painted.)

– Gardening equipment and plants (There is a group of staff members who volunteer their time and money to do this every year.)

– Additional classroom library/home reading program materials or prizes

Items for Discussion from Parent Representatives

N/A

Set Next Meeting Date

Next meeting date is set for Monday, June 6, 2022.

Attendance
Bill Thompson-Principal
Jennifer Brown- QVPS representative-Secretary
Danielle Taylor-Parent
Shannon Tindall-Parent-Chair
Shawn Blackburn-Parent-Treasurer
Kim Blackburn-Parent-Council Secretary

Approval of Minutes and Agenda
Approved

Business Arising from the Minutes

– Kernels fundraiser was a huge success! $2500.00 worth sold which resulted in proceeds of over $1000.00! Big thanks to Danielle for organizing this fundraiser.

– Welcome Back, Kodiaks event is scheduled for June 8th from 1:30-3:05. There will be some special guests in attendance from TLDSB, community members, SIRCH, Salvation Army/Food Source. It will be a great way for the school community to make connections. All students will be required to stay at the school until 3:05 dismissal unless arrangements are made with the office safe arrival line by 10:00am that day. Otherwise, it will be a regular dismissal. There will be awards handed out at the outdoor assembly. A table will be set up with volunteer information forms to create a volunteer contact list going forward.

– The Peterborough Zoo trip is scheduled for June 22nd. Snacks will be provided on the trip for the 79 students involved. Funds from the Nutrition Fund will be used. Shawn and Kim will plan and purchase the snacks.

Student Report (Amelia)
Nothing new to report.

School Report (Jen)
Nothing to report.

Principal Report (Bill)

– Jen and Bill have been cleaning up accounts and $569.96 has been added to council funds. A set of headphones have been purchased at a cost of $519.60.

– Freezie Sale! Coming this month during 2nd break. $.50 for a jumbo freezie

– Welcome to Kindergarten has been scheduled for June 16th.

– Grade 6 Graduation ceremony is set for June 28th at 11:10am.

– Track and Field is coming up for Grades 4-8

– Highland Cinemas Trip and Peterborough Zoo trips are almost here!

– Virtual announcements are going really well. Anyone can access them from the QVPS website. The children are taking over and doing really well.

– QVPS received some used Smartboards from IE Weldon SS that they had replaced!

Report from the Chair (Shannon)
Nothing to report

Treasurer Report (Shawn)

– Funds are available for the “tech fund” that council designated funds for.

– As of June 3rd, balance of $2,394.08 in school council account (pending some outstanding adjustments)

Items for Discussion from Parent Representatives
N/A

Set Next Meeting Date
Next meeting date is set for September 26th, 2022.